Office Manager + Executive Assistant
Who We Are:
Bullfrog + Baum is a diverse team of award-winning PR, Marketing and Social Media professionals who are dedicated, love crazy ideas and will do anything to achieve client goals. We represent the best of the best in (and around) the hospitality industry; our clients include all-star chefs, restaurants, hotels, products and events. We work hard and play hard and offer great benefits including, health insurance, 401k, wellness reimbursement, unlimited vacation, educational opportunities and more. We keep it fun and you keep growing.
Who You Are:
A high energy individual who thrives on teamwork, is motivated by diversity of thought and exemplifies flexibility. If you have an entrepreneurial spirit, a sense of humor and are a persistent problem solver, we may be the place for you.
In this role, you will manage the day-to-day operations of the office ensuring a professional and trusting work environment for our team and clients. You will also provide administrative support for the office including the President, while also assisting two Vice Presidents with high profile internal and external projects.
What You’ll Enjoy Doing:
Supporting accounting needs including; accounts payable/receivables and expense management and reconciliation including QuickBooks and transit check.
Coordinating on-boarding of new staff including; training schedule, space allocation, phone, computer, etc.
Managing and maintaining employee files and records including staff review schedule.
Coordinating birthday and anniversary celebrations.
Serve as a liaison with property management, building supers and maintenance vendors including a/c, cleaning, water deliveries, etc. Monitoring and maintaining office equipment; inventory supplies and ordering supplies as needed.
Managing Texture and physical magazine subscriptions.
Assisting staff with general administrative and operational needs including scheduling and coordination of meetings including AV set-up, etc.
Coordinating travel arrangements and assisting with general personal tasks for the President, as needed.
Greeting visitors and clients.
Managing and appropriately directing incoming communications including calls and mail.
And Your Amazing Abilities/Accomplishments Include:
Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships
Demonstrated ability to prioritize multiple tasks in a high paced environment
Relevant experience including office management, executive support, human resource, and project management
Expectation of complete confidentiality on all business matters
Excellent customer service skills
Proficient computer skills, including Microsoft Office
Comfortable with technology including utilization for day-to-day efficiencies
Willingness to learn and to grow with the company