OFFICE MANAGER

Bullfrog + Baum is currently seeking an Office Manager to work in our PR and marketing agency in Chelsea. The Office Manager will also function as an assistant to the firm's President.

We are looking for a person that is able to take on a great deal of responsibility and take a proactive role in our office to help ensure that it functions as efficiently as possible.

Flexibility, the ability to multi-task and excellent organizational and communication skills are a must. Most important is a willingness to roll up your sleeves and do whatever it takes to get the job done.

The Office Manager will be responsible for day-to-day operations of the office, including but not limited to:

  • Answering the telephone and fielding calls appropriately

  • Greeting visitors and clients

  • Managing and maintaining office space and equipment (printers, computers, etc)

  • Maintaining inventory; working with vendors, and ordering office supplies

  • Serving as liaison with property manager on all necessary repairs and general office maintenance

  • Set up and break down of in-office meetings including new business, client, internal.

  • Coordinating and Implementing internal meetings and in-office events

  • Daily mail distribution, and scheduling package pick up and delivery

  • Assist with Accounts Payable/Receivable and expenses reimbursement processes

  • Creating and implementing systems for office management

  • General assistance to the entire staff

  • Office duties including filing, data entry, liaising with accounting team to process expenses, etc.

As Assistant to the firm's President, responsibilities will include:

  • Scheduling all appointments and meetings

  • Fielding correspondence (email, phone, mail)

  • Filing and office management

  • Miscellaneous projects as necessary

  • Making travel arrangements as requested

  • Occasional personal errands

  • Miscellaneous projects as necessary

 

Requirements:

  • Proficiency in Microsoft Office including Outlook, Word, and Excel

  • Understanding of technology required for day-to-day office efficiencies

  • Previous experience in a similar position preferable but not necessary

  • Strong interpersonal skills, with the ability to interact with all levels of staff, clients, and business associates

  • Knowledge and experience in setting up various types of meetings including AV, food and beverage, etc

  • Good judgment and the ability to anticipate and resolve problems

  • Must be a skilled problem solver

  • Superior work ethic, flexible personality and "can do" attitude in all areas

  • General working knowledge of QuickBooks

  • Excellent references

  • Must submit to a background check

To Apply: Send resume, cover letter and salary requirements to hireme@bullfrogandbaum.com

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